Wedding Planning Services

Our certified planners, designers + sytlists walk you through all things weddings. We have several packages to choose from. Whether you need assistance planning, designing, coordinating or simply need virtual assistance, we are here to serve you.

Each tab below includes the details of each service along with the starting price points. All our services are customized to our clients needs.

Full Planning

The full service planning is for the couple that needs to be assisted through the entire process.

 

Pre-Wedding

  • Wedding planning timeline preparation and working with a wedding checklist spreadsheet
  • Monthly tasks for wedding couple to complete
  • Monthly checkpoint meetings
  • Budget spreadsheet
  • 1 onsite venue visit within region (outside of demographics charges will apply)
  • Working alongside venue for all wedding details
  • Establishing priorities, developing and tracking the budget
  • Ceremony +  reception venue location
  • Vendor recommendations, negotiations and bookings
  • Contract review if required
  • Vendor management
  • Creation and execution of design  + theme
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • General advice and consultation
  • Attendance at vendor meetings via call if required
  • Confirming all details with the appropriate vendors 1 month prior to the wedding
  • Facilitating ceremony rehearsal if required

Wedding Day

Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as brides and groom are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $5,000.00

Partial Planning

The partial service planning is for the couple that needs to be assisted with some of the process. The partial planning is for those who need some guidance through the planning process and will be customized to the couples needs. They are limited to include some of the Full Planning options noted below.

 

Pre-Wedding

  • Timeline checklist 
  • Assisting with  budget
  • 1 onsite venue visit within region (outside of demographics will be an extra charge)
  • Vendor recommendations
  • Vendor management 6 months to wedding date
  • Execution of a design theme  
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • General advice and consultation
  • 5 meetings via video chat or phone  
  • Confirming all details with the appropriate vendors prior to the wedding
  • Facilitating the ceremony rehearsal

Wedding Day

Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as brides and groom are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $3,500.00

Month of Coordination

This package if for the couple that needs the well deserved break one month prior to their wedding day. We ensure all the details are executed and all the vendors are paid on time along with day of coordination.

 

Pre-Wedding

  • Three pre-wedding consultations
  • Supplying vendor recommendations
  • Constructing a detailed wedding day itinerary
  • Confirming all details with the vendors prior to the wedding day – google spreadsheet
  • Going over all the wedding details to ensure nothing is forgotten or overlooked
  • Reviewing the design and floral’s to confirm design plan
  • Reviewing payments to vendors
  • Handling all the details one month prior to give the clients a well deserved rest

Wedding Day

Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Arranging wedding accessories such as guest book, place cards, favors if required
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Assisting venue with flip if required
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as brides and groom are seated for dinner
  • Extra hours are available per hour

starts at $2,500.00

Day-of Coordination Full Package

We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
  • Detailed wedding day timeline for all vendors, couple, staff, venue
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
  • 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
  • Covid Protocols from 2 weeks prior to day-of

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Covid Protocols day-of
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done at 9pm
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $950.00

Day-of Coordination Partial Package

We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
  • Detailed wedding day timeline for all vendors, couple, staff, venue
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
  • 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
  • Covid protocols 2 weeks prior

Wedding Day

Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Covid protocols day-of
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as brides and groom are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $850.00

Micro-Wedding Planning

We recommend this package to those couples who are looking to scale down their guests lists and have a more intimate wedding with those closest to them.

Pre-Wedding

  • Consult to begin the planning process
  • Venue choices
  • Vendors to execute the entire micro-wedding
  • Meetings
  • Design
  • Planning
  • Location is based on ceremony/reception all in one
  • Includes day of coordination

Wedding Day

Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting 
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as brides and groom are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $3,500.00

Virtual Wedding Planner

We recommend this package to those couples who are looking to plan their wedding, but need our own personal planner behind the scenes to assist you along the way. Working with your very own Wedding Planner Virtually preparing & creating all of your Wedding Day Documents, timelines and agendas. Regardless of where you live, we are able to keep you on task organized and stress free.

Pre-Wedding

  • Consult to begin the planning process
  • Timelines
  • Budget
  • Agenda
  • Wedding Planning Checklist
  • Vendor suggestions in your town, city
  • 3 call meetings to keep you on track (first meeting to go over all the sheets and how they work, 2 check-in calls)
  • Emails
  • Questions
  • Suggestions
  • Action plan
  • Crisis intervention
  • {additional hours or custom package can be arranged}
 

starts at $1,110.00

Wedding Design
We recommend this package to those couples who are looking for assistance in the design aspect of their wedding. From venues, to floral’s, to linens, chairs, backdrops, ceremony design and over all aesthetics.

Design

  • Consult to begin the design process
  • Venue meeting – onsite/virtual
  • Color palette
  • Floral choices
  • Linens
  • Chairs
  • Lighting
  • Dinnerware
  • Table Setting
  • Backdrop
  • Flowers
  • Monograms
  • Video’s
  • Head Table Design
  • Guest Table Design
  • Menus
  • Table Notes

This package is customized based on the clients needs.

price is based on clients requests.

Reverend Francesca is an incredible Officiant. She knows how to calm her clients right before their "I Do's". She engages the guests with heartfelt ceremonies and words of wisdom and marriage mindfulness.

Summerlea Golf Club

ABOUT weddingsbyfrancesca.ca...

Durham Region and Toronto                        Voted Best Wedding Officiant, Reverend.

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weddingsbyfrancesca.ca works with all genders, race, ethnicity and the LGBTQ+  community.