PLANNING + COORDINATION + DESIGN + STYLING
PLANNING SERVICES
FULL PLANNING
The full service planning is for the couple that needs to be assisted through the entire process.
Pre-Wedding
- Wedding planning timeline preparation and working with a wedding checklist spreadsheet
- Monthly tasks for wedding couple to complete
- Monthly checkpoint meetings
- Budget spreadsheet
- 1 onsite venue visit within region (outside of demographics charges will apply)
- Working alongside venue for all wedding details
- Establishing priorities, developing and tracking the budget
- Ceremony + reception venue location
- Vendor recommendations, negotiations and bookings
- Contract review if required
- Vendor management
- Creation and execution of design + theme
- Wedding favors & accessories suggestions
- Coordinating accommodations, transportation and child care if required
- General advice and consultation
- Attendance at vendor meetings via call if required
- Confirming all details with the appropriate vendors 1 month prior to the wedding
- Facilitating ceremony rehearsal if required
Wedding Day -Partial Day of Coordination
- Arrival 1 hour prior to wedding ceremony
- Point of contact for all vendors the day-of
- Directing the ceremony processional
- Coordinating the reception set up with vendors
- Check-in with photographer prior to ceremony
- Liaison with Officiant/Church
- Check-in with venue to ensure they are ready to receive guests for cocktail hour
- Ensuring cocktail hour runs smoothly
- Preparing bridal party for reception entrance
- Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
- Assisting the wedding party and guests as needed
- Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
- Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
- Dealing with any unforeseen hiccups
- Schedule cake cutting
- Check-in with venue to confirm the midnight snacks are on schedule
- Distributing final payment and gratuity to vendors if required
- Done as brides and groom are seated for dinner
- Extra hours are available per hour
- Decor Set-up + Tear Down – extra costs – inquire
starts at $5,000.00
PARTIAL PLANNING
The partial service planning is for the couple that needs to be assisted with some of the process. The partial planning is for those who need some guidance through the planning process and will be customized to the couples needs. They are limited to include some of the Full Planning options noted below.
Pre-Wedding
- Timeline checklist
- Assisting with budget
- 1 onsite venue visit within region (outside of demographics will be an extra charge)
- Vendor recommendations
- Vendor management 6 months to wedding date
- Execution of a design theme
- Wedding favors & accessories suggestions
- Coordinating accommodations, transportation and child care if required
- General advice and consultation
- 5 meetings via video chat or phone
- Confirming all details with the appropriate vendors prior to the wedding
- Facilitating the ceremony rehearsal
Wedding Day – Partial Day of Coordination
- Arrival 1 hour prior to wedding ceremony
- Point of contact for all vendors the day-of
- Directing the ceremony processional
- Coordinating the reception set up with vendors
- Check-in with photographer prior to ceremony
- Liaison with Officiant/Church
- Check-in with venue to ensure they are ready to receive guests for cocktail hour
- Ensuring cocktail hour runs smoothly
- Preparing bridal party for reception entrance
- Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
- Assisting the wedding party and guests as needed
- Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
- Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
- Dealing with any unforeseen hiccups
- Schedule cake cutting
- Check-in with venue to confirm the midnight snacks are on schedule
- Distributing final payment and gratuity to vendors if required
- Done as brides and groom are seated for dinner
- Extra hours are available per hour
- Decor Set-up + Tear Down – extra costs – inquire
starts at $3,500.00
COORDINATION SERVICES
MONTH OF COORDINATION
This package if for the couple that needs the well deserved break one month prior to their wedding day. We ensure all the details are executed and all the vendors are paid on time along with day of coordination.
Pre-Wedding
- Three pre-wedding consultations
- Supplying vendor recommendations
- Constructing a detailed wedding day itinerary
- Confirming all details with the vendors prior to the wedding day – google spreadsheet
- Going over all the wedding details to ensure nothing is forgotten or overlooked
- Reviewing the design and floral’s to confirm design plan
- Reviewing payments to vendors
- Handling all the details one month prior to give the clients a well deserved rest
Wedding Day – Partial Day of Coordination
- Arrival 1 hour prior to wedding ceremony
- Point of contact for all vendors the day-of
- Directing the ceremony processional
- Coordinating the reception set up with vendors
- Arranging wedding accessories such as guest book, place cards, favors if required
- Check-in with photographer prior to ceremony
- Liaison with Officiant/Church
- Check-in with venue to ensure they are ready to receive guests for cocktail hour
- Ensuring cocktail hour runs smoothly
- Assisting venue with flip if required
- Preparing bridal party for reception entrance
- Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
- Assisting the wedding party and guests as needed
- Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
- Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
- Dealing with any unforeseen hiccups
- Schedule cake cutting
- Check-in with venue to confirm the midnight snacks are on schedule
- Distributing final payment and gratuity to vendors if required
- Done as brides and groom are seated for dinner
- Extra hours are available per hour
starts at $2,500.00
FULL DAY OF COORDINATION
We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.
Pre-Wedding
- One pre-wedding consultation
- Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
- Detailed wedding day timeline for all vendors, couple, staff, venue
- Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
- 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
- Covid Protocols from 2 weeks prior to day-of
Wedding Day
- Arrival 1 hour prior to wedding ceremony
- Covid Protocols day-of
- Point of contact for all vendors the day-of
- Directing the ceremony processional
- Coordinating the reception set up with vendors
- Check-in with photographer prior to ceremony
- Liaison with Officiant/Church
- Check-in with venue to ensure they are ready to receive guests for cocktail hour
- Ensuring cocktail hour runs smoothly
- Preparing bridal party for reception entrance
- Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
- Assisting the wedding party and guests as needed
- Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
- Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
- Dealing with any unforeseen hiccups
- Schedule cake cutting
- Check-in with venue to confirm the midnight snacks are on schedule
- Distributing final payment and gratuity to vendors if required
- Done at 9pm
- Extra hours are available per hour
- Decor Set-up + Tear Down – extra costs – inquire
starts at $950.00
PARTIAL DAY OF COORDINATION
We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.
Pre-Wedding
- One pre-wedding consultation
- Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
- Detailed wedding day timeline for all vendors, couple, staff, venue
- Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
- 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
- Covid protocols 2 weeks prior
Wedding Day – Partial Day of Coordination
- Arrival 1 hour prior to wedding ceremony
- Covid protocols day-of
- Point of contact for all vendors the day-of
- Directing the ceremony processional
- Coordinating the reception set up with vendors
- Check-in with photographer prior to ceremony
- Liaison with Officiant/Church
- Check-in with venue to ensure they are ready to receive guests for cocktail hour
- Ensuring cocktail hour runs smoothly
- Preparing bridal party for reception entrance
- Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
- Assisting the wedding party and guests as needed
- Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
- Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
- Dealing with any unforeseen hiccups
- Schedule cake cutting
- Check-in with venue to confirm the midnight snacks are on schedule
- Distributing final payment and gratuity to vendors if required
- Done as brides and groom are seated for dinner
- Extra hours are available per hour
- Decor Set-up + Tear Down – extra costs – inquire
starts at $850.00
DESIGN + STYLING SERVICES
DESIGN PROCESS
THE ” LET’S CHAT ” MEETING
During this meeting we don’t go over as many design details as you might think. This is my chance to really get to know YOU. We will go over your dream wedding style and all your wedding ideas, including what your wedding would look like if budget weren’t a thing. Believe it or not, we will also just talk about life. I want to know where you work, how you met, what you do for fun and if you have any fur children at home. Getting to know YOU is going to allow me to bring more of your life and personality into the day.
THE QUESTIONNAIRE
After our first meeting, I will send you a questionnaire to fill out. This might seem a little overkill since we JUST went over your wedding ideas, but you would be amazed at how much can change! I find that our first meeting really gets the wheels turning and this questionnaire allows you to expand on those new ideas. This little questionnaire includes things such as a link to your Pinterest board, 3 words to describe your ideal wedding, your favorite wedding details and photos of things your LOVE and things you HATE. Believe it or not, knowing what you don’t like can actually be more helpful that what you DO like.
THE MOOD BOARD
THE “MOOD BOARD ” MEETING
After you submit your questionnaire, we create two Wedding Mood Boards for you to review. This give you two different directions to choose from and is the first glimpse into your wedding day style. This ensures we are on the right track and prevents us from spending hours upon hours creating a detailed design proposal that you don’t love. We then tweak your favorite Mood Board, if needed, and have the frame work for all the wedding design details.
THE DESIGN PROPOSAL
Once we have created the perfect mood board, we can start diving into all the details! This process takes the longest, as we want to be able to brainstorm the BEST ideas for your big day. The customized design proposal tends to be about 10 – 15 pages of gorgeous imagery, and includes options for ALL the wedding day design details! This is when is starts to feel more real.
After we complete this proposal, we set up a time to discuss it via a Zoom Meeting. As we flip through your design proposal, you will see a few different options for the ceremony and reception, as well as a few ‘splurge’ options. I am a big believer that there should be one or two big focal points at the wedding. For example, this could be a custom place card display, hanging décor, a breathtaking lounge or a unique and luxurious dessert display.
You job at this meeting is to pick and choose your favorite items! Sometimes this is picking everything exactly as it is in the proposal, while other times this means combining or tweaking ideas to get the best version.
THE REVISED DESIGN
THE REVISED DESIGN PROPOSAL
Based on your input, we will REVISE your design proposal and put together the FINAL design. This, ideally, will fully encompass your style and will bring your vision completely to life. Once this is revised, we will wrap it in a nice bow with linen samples and make it feel like the ‘real deal’
LET'S GET STARTED SHALL WE
Does this sound like EXACTLY what you need? Let’s set up a time to chat about your wedding and how we can bring your vision to life!
Ready to get started? I can’t wait to work with you beautiful humans!
” Our Enchanted Garden Wedding designed by Francesca was magical. The transformation in our backyard was unbelievable. It took my breath away. “
Get in Touch with Me...
SERVICES
Voted top Officiant, Designer, Planner and Day of Coordinator.
SERVING AREA
Servicing: Toronto to Peterborough, Northumberland County to Trenton.
Reverend Francesca and Weddings by Francesca are inclusive of the LGBTQ+ community.
EMAIL ME
hello@weddingsbyfrancesca.ca
