PLANNING + COORDINATION

PLANNING SERVICES
FULL PLANNING

The full service planning is for the couple that needs to be assisted through the entire process.

Pre-Wedding

  • Wedding planning timeline preparation and working with a wedding checklist spreadsheet
  • Monthly tasks for wedding couple to complete
  • Monthly checkpoint meetings
  • Budget spreadsheet
  • 1 onsite venue visit within region (outside of demographics charges will apply)
  • Working alongside venue for all wedding details
  • Establishing priorities, developing and tracking the budget
  • Ceremony +  reception venue location
  • Vendor recommendations, negotiations and bookings
  • Contract review if required
  • Vendor management
  • Creation and execution of design  + theme
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • General advice and consultation
  • Attendance at vendor meetings via call if required
  • Confirming all details with the appropriate vendors 1 month prior to the wedding
  • Facilitating ceremony rehearsal if required

Wedding Day -Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as couple are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $5,000.00

PARTIAL PLANNING

The partial service planning is for the couple that needs to be assisted with some of the process. The partial planning is for those who need some guidance through the planning process and will be customized to the couples needs. They are limited to include some of the Full Planning options noted below.

Pre-Wedding

  • Timeline checklist
  • Assisting with  budget
  • 1 onsite venue visit within region (outside of demographics will be an extra charge)
  • Vendor recommendations
  • Vendor management 6 months to wedding date
  • Execution of a design theme
  • Wedding favors & accessories suggestions
  • Coordinating accommodations, transportation and child care if required
  • General advice and consultation
  • 5 meetings via video chat or phone
  • Confirming all details with the appropriate vendors prior to the wedding
  • Facilitating the ceremony rehearsal

Wedding Day – Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as couple are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $3,500.00

DAY OF COORDINATION
COORDINATION SERVICES
MONTH OF COORDINATION

This package if for the couple that needs the well deserved break one month prior to their wedding day. We ensure all the details are executed and all the vendors are paid on time along with day of coordination.

Pre-Wedding

  • Three pre-wedding consultations
  • Supplying vendor recommendations
  • Constructing a detailed wedding day itinerary
  • Confirming all details with the vendors prior to the wedding day – google spreadsheet
  • Going over all the wedding details to ensure nothing is forgotten or overlooked
  • Reviewing the design and floral’s to confirm design plan
  • Reviewing payments to vendors
  • Handling all the details one month prior to give the clients a well deserved rest

Wedding Day – Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Arranging wedding accessories such as guest book, place cards, favors if required
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Assisting venue with flip if required
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as couple are seated for dinner
  • Extra hours are available per hour

starts at $2,500.00

FULL DAY OF COORDINATION

We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
  • Detailed wedding day timeline for all vendors, couple, staff, venue
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
  • 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
  • Covid Protocols from 2 weeks prior to day-of

Wedding Day

  • Arrival 1 hour prior to wedding ceremony
  • Covid Protocols day-of
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done at 9pm
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $950.00

PARTIAL DAY OF COORDINATION
We recommend this package to those couples who have taken care of all the wedding arrangements but want a coordinator on the wedding day on-site to ensure the wedding proceeds as planned.

Pre-Wedding

  • One pre-wedding consultation
  • Google sheet listing of all vendors with contact information – (agenda, vendor list, to do list)
  • Detailed wedding day timeline for all vendors, couple, staff, venue
  • Confirming all details with the appropriate vendors 2 weeks prior to the wedding day
  • 5 hour of pre-wedding work for the Day-of with client and vendor emails, calls etc.
  • Covid protocols 2 weeks prior

Wedding Day – Partial Day of Coordination

  • Arrival 1 hour prior to wedding ceremony
  • Covid protocols day-of
  • Point of contact for all vendors the day-of
  • Directing the ceremony processional
  • Coordinating the reception set up with vendors
  • Check-in with photographer prior to  ceremony
  • Liaison with Officiant/Church
  • Check-in with venue to ensure they are ready to receive guests for cocktail hour
  • Ensuring cocktail hour runs smoothly
  • Preparing bridal party for reception entrance
  • Working with the DJ prior to dinner to ensure dinner and speeches run smoothly
  • Assisting the wedding party and guests as needed
  • Coordinating with DJ – Special Dancers, Celebrations, Cultural Dances, any other shows as required
  • Coordinating with the DJ First Dance, Mother/Father and Son/Mother Dances
  • Dealing with any unforeseen hiccups
  • Schedule cake cutting
  • Check-in with venue to confirm the midnight snacks are on schedule
  • Distributing final payment and gratuity to vendors if required
  • Done as couple are seated for dinner
  • Extra hours are available per hour
  • Decor Set-up + Tear Down – extra costs – inquire

starts at $850.00

“Magical day to remember forever!”

We feel extremely lucky to have had Francesca officiate our wedding! She was extremely professional and kind from our first meeting all the way to standing with her at the alter. We very much appreciate her calmness and reassurance that helped with those pre-ceremony jitters!

Francesca helped make our wedding incredibly special with her sentiments and humour. As a same-sex couple, Francesca went above and beyond to help make our special day incredibly heartfelt and memorable!

Victoria + Danielle

Get in Touch with Me...

SERVICES

Voted Ontario’s Best ♡
• Modern/Inclusive Wedding Officiant ♡
• Day/Month of Coordination
• House Blessings
• Relationship Classes
• Baptisms

SERVING AREA

Servicing:

Durham Region, Toronto (selected areas) Peterborough,  Northumberland County, Prince Edward County, Township of Cramahe.

EMAIL ME

hello@weddingsbyfrancesca.ca

Reverend Francesca and Weddings by Francesca are a diverse and inclusive officiant and company committed to celebrating and honoring the uniqueness of individuals and their love stories, regardless of differences in race, ethnicity, gender, sexual orientation, religion, or any other characteristic.

HOURS OF OPERATION

  • Monday - CLOSED
  • Tuesday Office Hours 3:00PM - 7:30PM
  • Wednesday Office Hours 2:00PM - 6PM
  • Thursday - Rehearsals/Weddings
  • Friday  - Rehearsals/Weddings
  • Saturday - Rehearsals/Weddings
  • Sunday - CLOSED
wedding planner, day of coordinator, wedding officiant

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